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| Business Letter Format for NEB(Mainly for Class 11 & 12) |
Business Letter Formats starts from here
Ram Sah
Manager
ABC (Company)
Kathmandu, Nepal.
055****98550**
abc@company.com.
4th May, 2025
Mr. X
General Director
eSewa Pvt. Ltd
Calitpur, Nepal
1660***01***
esewa@gmail.com
Subject: - App Issues Study materials/Request for trade catalogue(Any Topic)
Dear Sir,
We/I am writing this to request you for some study materials required in our office. Company/college...... As you provide us the product at best price Orange with some more discount than any other stationery, so we always prefer to trade with you.... We want to establish a good bonding with you......
FOR EXAMPLE:
our office has recently initiated a comprehensive training program for our new recruits, and we require a set of updated study materials including reference books, digital resources, and stationery items in bulk. Since your company, eSewa Pvt. Ltd, has consistently offered us competitive pricing—especially on the "Orange" series of products—we are inclined to place this order with you. We would appreciate it if you could provide a detailed trade catalogue along with any special discount packages applicable to educational institutions. Furthermore, we have encountered minor glitches within the mobile application regarding order tracking and invoice generation; hence, we kindly request your technical team to look into these app issues at the earliest convenience. A seamless digital experience is crucial for our procurement department, and we believe your expertise can resolve these concerns swiftly. We are also open to signing a long-term supply agreement if the terms remain favorable, thereby strengthening the bond between our two organizations. Your cooperation in this matter will not only streamline our internal training but also pave the way for larger collaborations in the future.
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3rd paragraph :- Conclusions of page 1 and 2 and → (in shorter/concise form)
Sincerely yours,
Mr. Ram Sah
Manager, ABC Company
Business Letter in NEB Exam – Why It’s a Marks Magnet
Hey there! If you're a Class 12 student in Nepal, you already know that the NEB English exam can be a bit unpredictable. But here's some good news: the Business Letter section is one place where you can reliably grab marks. In fact, this question often carries up to 8 or even 10 marks in the final paper. And the best part? Even if your grammar isn't perfect, just getting the format right can easily fetch you 5 marks or more. Let's break down why this part of the exam is a golden opportunity and how you can make the most of it.
Think about it: the examiner sees hundreds of answer sheets. They aren't just reading for beautiful vocabulary—they are checking if you know where to put the sender's address, the date, the subject line, and the closing. That's the skeleton of the letter. If you draw that skeleton correctly, you've already locked in a big chunk of the total marks. Of course, if your grammar is good and your handwriting is neat, that pushes your score even higher. But even if you struggle with English, you should never skip this question. Why? Because the format alone can be the difference between a pass and a fail, or a B+ and an A.
The Magic Formula: Format Over Everything
Let's be very clear: NEB examiners have a marking scheme. That scheme allocates specific marks for each part of the letter. Here's roughly how it works: Sender's Address + Date = 1 mark. Recipient's Address = 1 mark. Subject Line = 1 mark. Salutation and Closing = 1 mark. That's 4 marks just for putting the pieces in the right order! Add the body of the letter (which usually gets 3-4 marks for content and expression), and you see that even if you write simple, broken English sentences but you put them in the correct place, you're looking at a minimum of 5 out of 8 or 6 out of 10. That's a solid pass grade in this section.
Now imagine you take just a little extra care. You use a ruler to draw a straight line under the subject. You leave proper spacing between the addresses and the body. You check the spelling of "Sincerely" and "faithfully." These tiny details show the examiner that you are a serious student. Handwriting plays a massive role here. If the examiner can read your words easily without squinting, they are more likely to give you the benefit of the doubt on the content marks. So, yes, format is king, but neat handwriting is the queen that helps you rule.
Grammar: The Cherry on Top
Once you have the format locked in your memory, you can focus on improving your grammar to climb from 5-6 marks up to 8-10 marks. The most common mistakes students make are mixing up "Yours faithfully" and "Yours sincerely." Remember this simple trick: If you start with a name (Dear Mr. Sharma), end with "Yours sincerely". If you start with a title (Dear Sir or Dear Madam), end with "Yours faithfully". Another common error is using contractions like "I'm" or "can't." In a business letter, always write "I am" and "cannot". Fixing these two errors alone makes your letter look significantly more professional and can add an extra mark to your score.
How to Use This Post for Maximum Marks
Look at the sample letter displayed above. That's your blueprint. You don't need to memorize fancy words; you need to memorize the layout. Notice how the sender's address is at the top, then the date, then the receiver's address. Notice the bold subject line that tells the reader what the letter is about. Notice the three short paragraphs (Introduction, Details, Conclusion). If you can copy this structure exactly in the exam, you've won half the battle. The content inside the paragraphs can change based on the question—maybe it's a complaint about a mobile phone or a request for a scholarship—but the frame remains exactly the same.
Here's a quick checklist for the exam hall:
1. ✅ Sender's address (no name needed here, just the address).
2. ✅ Date written out fully (e.g., 4th May, 2025).
3. ✅ Recipient's full name and address.
4. ✅ A clear, underlined Subject line.
5. ✅ Correct Salutation (Dear Sir/Madam).
6. ✅ Three separate paragraphs (Intro, Details, Conclusion).
7. ✅ Correct Closing (Yours faithfully / sincerely).
8. ✅ Signature line with name and designation.
If you tick all these boxes, you're already a winner in the NEB writing section.
And don't forget—improving your handwriting is an investment that pays off across your entire answer sheet. You don't need calligraphy; just make sure your letters are not overlapping and there is enough space between words. Practice writing this format on a piece of A4 paper five times before your exam. By the time you sit down in the hall, it will feel like muscle memory.
Remember: Format first, content second. Lock in those 5+ marks, and then use your English skills to climb higher. You've got this! — Sushant Jha
📌 Recommended Resources for Class 12 Students
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